Job Opening

Admin & Office Assistant

We are looking for an organised Admin & Office Assistant to join our Geneva office.

You can find full job details below, along with instructions of how to apply for the role.


  • Permanent, Part-time


  • Geneva

About eBusiness Institute

Conceived in 2013 with headquarters in Geneva, Switzerland, eBusiness Institute is an international business employing more than 50 people. We are part of the Lingaro Group, a global data and analytics specialist. This powerful union ensures that we maintain our future-readiness, helping brands to transform more effectively with the intelligent use of data to help drive their future business strategies.

We create connected commerce experiences through Consulting, Capabilities and Creative development, helping brands to thrive in eBusiness. We are now looking for an Admin & Office Assistant to support our Finance Team.

The role

The Admin & Office Assistant is responsible for the general office administration of our Geneva office, reporting directly to the Finance Manager of the organisation.

Key responsibilities

  • Answer and direct phone calls
  • Provide general support to visitors and guests
  • Receive, sort and distribute mail
  • Provide support to HR, Finance and Sales Dept.
  • Main point of contact for office purchases and suppliers
  • Assist in the planning and execution of internal company events
  • Manage travel arrangements (transport and accommodation)
  • Operate and perform office basic maintenance
  • Maintain paper and electronic records
  • Evaluate and implement existing procedures in collaboration with the Finance & Administration Manager
  • Maintain office budget in collaboration with Finance Dept.

What you need to succeed

  • Excellent communication skills 
  • Professional and positive approach 
  • Excellent organisation and multi-tasking skills
  • Strong ability to work individually and as a team member
  • Fluent in English and French

Your experience

  • Minimum 2 years’ experience (ideally in the tourism field)
  • Used to working in a multinational and multicultural environment
  • Knowledgeable of general office procedures
  • High school diploma and/or bachelor’s degree

What we offer

  • Permanent part-time contract (50-60% a week)
  • Flexible working hours
  • Friendly working environment
  • Competitive remuneration based on experience
  • Benefit package


eBusiness Institute offers flexible working within a fast-paced and stimulating environment with limitless personal growth. We’re offering the right candidate the opportunity to make an impact, to learn, and interact with our highly experienced and skilled team of professionals.

Are you ready for your next challenge? 

Contact Us